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SchoolPing Forms

Creating and managing Forms

SchoolPing includes a versatile Forms features that enables schools to create and send digital forms to parents. The Forms are sent as attachments to regular SchoolPing messages and can be completed directly through the app, or online through the web interface.

The data collected from forms can easily be managed online through the form management dashboard.

Top tip: Use Form Templates

We recommend always using form templates to create and manage your forms. Form templates give you more flexibility, allowing you save your forms, re-use and edit them for future use.

Form Templates

To manage and create your form templates, go to the SchoolPing menu > Forms > Manage Form Templates

Create a new template

To create a new form template, click on the CREATE TEMPLATE button in the top right.

Go to the Putting your form together section in this guide for help on constructing your form.

Clone an existing template

Existing form templates can be cloned.

Click on the cog icon in the bottom right of the template you want to clone.

Go to the Putting your form together section in this guide for help on constructing your form.

Create message from a template

Top tip:

Forms created directly from within a message cannot be edited once the message has been saved or scheduled. We therefore recommend using the Forms Template feature for creating and managing your forms.

If you wish to immediately attach one of your form templates to a message:

Click on the cog icon in the bottom right of the template you want to attach to a message.

Choose Create message from the drop-down menu

Creating a form directly within a message

SchoolPing includes a versatile Forms features that enables schools to create and send digital forms to parents. The Forms are sent as attachments to regular SchoolPing messages and can be completed directly through the app, or online through the web interface.

The data collected from forms can easily be managed online through the form management dashboard.

Creating a form

To create a new form, go to the SchoolPing menu > Forms > Create

Click on the Create Form icon in the bottom right of the message composition window

You can choose a customisable template to start with:

Putting together a form

Use the left-hand side panel to put your form together. A live preview of your form will be displayed on the right-hand side of the screen.

Options

There are a series of options you can add to the heading section of your form:

Adding fields

You can choose to have questions answered using 4 methods:

Editing your Form field

Click directly onto a blue field title to add or edit the options and details.

Re-arranging the Form fields

Click on the dotted region inside each field and drag your field up or down to a new position in the list.

Saving your Form

Click on the blue SAVE FORM button to save changes and proceed with composing you message. The form will be sent along with the message.

How will my Form look?

Click on the Preview button when composing your SchoolPing message to view how your form will display to parents within the app.

Managing your Form responses

To manage your forms, go to the SchoolPing menu > Forms > Manage Forms

Each form will have its own tile, with a summary of its recipients, responses received and deadline date.

Click on the blue Form title to quickly view responses.

General view

The general view will give you a visual presentation and overview of the form responses.

Hovering your mouse over the questions options will give you further details.

Individual view

View the full form response from an individual recipient.

Cog menu

Click on the cog menu to find several form management options:

Form Reminders

To send a reminder to the recipients of a form who haven’t yet completed it, go to SchoolPing menu > Forms > Manage forms.

Find the form you wish to send a reminder about and click the cog icon in the bottom right of that form.

Choose Send Reminder from the drop-down menu.